Mission

“ Our Mission is Active contribution through efficient and proper management of finance in terms of the instructions  laid down under the financial regulations provisions of the establishment code and instructions of the circulars and proper direction of finance obtained on Annual estimates in order to implement  Development projects in accordance with the Public Policies.”

Main Objectives

Social Development and Monitoring of the Ministry of Social Services during the year as per provisions laid down under F.R. 135.

• Obtaining of financial provisions.
• Strengthening of Financial Management.
• Proper and accurate Accounting of all transactions and furnishing of Accounts.
• Supervision of all receipts.
• Supervision and administration of Expenditure.
• Expenditure review and submitting of the proposals.
• Furnishing of final Accounts to the Department of Auditor General and the General Treasury and Co-ordination of its activities.

Accordingly particulars of the provisions obtained under Head No. 124 of the Ministry during the year 2012 are as follows.

Out of these total provision, about Rs.440M for recurrent expenditure and about Rs.3.3M for Capital expenditure have been released to Divisional Secretariats.

• The program of granting a monthly allowance of Rs.1000 to elders who are above 70 years and currently receiving public assistance and Samurdhi assistance has been started in June 2012 as a new Project under the implementation of budget proposal 2012. An increase of Rs.190M per month can be identified in total provisions as financial provisions or above matter is provided as additional provisions. This program is implemented by the National Secretariat for elders under the supervision of the Ministry, and required imprests and provisions are provided to elders after obtaining them under the vote of Ministry.

• Proper Obtaining and management of cash imprest approved by the Development of Treasury Operations.The amount of cash imprest obtained up to September 2012 is as follows.

• Preparation and payment of monthly salary and allowance for the staff of the Ministry. A provision of Rs. 87.998 M has been allocated for salaries and allowance in 2012, and total expenditure born for salaries and allowances up to end of September is Rs.71.555M

• To check all other recurrent and capital payments vouchers, certifying under relevant votes payment and accounting.

• Preparing of monthly summaries, maintaining reports to the Department of Public Accounts and the Auditor General.

• Issuing of distress loans and festival advances  to the staff of the Ministry, recovering loan installments with interest, and maintaining account and documents up to September 2012. Amount of Rs.2.575 M has been paid as distress loans, festival advances and special allowances through public officers’ advance accounts. Recovery of instalment in the advance account is about Rs.3.911M.

• Collecting all receipts of the Ministry, depositing in the bank, and accounting under relevant revenue codes.

• Preparing of annual Appropriation account and producing to the Auditor General.

• Carrying out the procurement process and relevant coordination to purchase goods and services for 2012.

• Preparation of answers for queries and the reports of the Auditor General and relevant coordination.

• Conducting annual Verification of Inventory Items documents, identifying goods to be disposed and conducting the process of disposal. Arrangements have been already made for the process of disposal through identifying goods which should be disposed in 2012.

• Maintaining of stores and stock of consumption and capital goods of the Ministry.

• Assistance to the planning division for preparation of the Annual Estimates of the Ministry and for preparation of quarterly progress reports and releasing of provisions to 330 divisional secretariats in 25 districts for payment of allowance for persons with disabilities and payment of salaries to officers engaged in divisional Secretariats.

• Assistance to maintain proper accounts and relevant guidance for financial managements are provided in 2012 to National Institute of Social Development, National council for persons with disabilities and National Secretariat for persons with disabilities, community based rehabilitation program, Social Development Management information system,  Social Development, provision of self-employment to single parent families, National counseling program, Social care centers.

Accounts division has given the maximum contribution to the social development process of Sri Lanka through strong maintenance of financial management in Social Development programs assigned to the Ministry of Social Services in 2012 and through updating accounts.